Privacy

General Remarks

The central web server www.icrs2020.de, as well as the single sites belonging to the ICRS 2020 website, serve the purpose of projecting the image of ICRS 2020, disseminating information, and supporting the activities of ICRS 2020. The website has its own distinctive corporate design. This privacy statement was created by ICRS 2020 administration to demonstrate the firm commitment to privacy. The following discloses the data collection and dissemination practices for the website:

Responsibilities and briefs

No liability can be accepted with regard to the accuracy or actuality of information contained on the ICRS 2020 internet pages. Responsibility for administering the server lies with the University’s Zentrum für Netze. Responsibility for the pages maintained by ICRS 2020 lies with the respective website editors. The University Executive Board has general responsibility for content and decides in case of doubt about the admissibility of the data. The ICRS 2020 Secretariat maintains all sites under www.icrs2020.de. The responsibility for the content published lies exclusively with the ICRS 2020 Conference Secretariat.

I. Contact of the responsible person:
Universität Bremen
Rektor Prof. Dr.-Ing. Bernd Scholz-Reiter
Bibliothekstrasse 1-3
28359 Bremen, Germany
Phone: +49 421 218-1
Email: web@uni-bremen.de
Website: www.uni-bremen.de

II. Contact of the data protection officer:
Petra Banik
Referat 06
Bibliothekstrasse 1-3
29359 Bremen, Germany
Phone: +49 421 218-60211
Fax: +49 421 218-60210
Email: pbanik@uni-bremen.de

Handling of data

ICRS 2020 and the University of Bremen takes data privacy very seriously. We process the personal data collected when visiting our websites in full compliance with the applicable data privacy regulations. These include, in particular, the EU General Data Protection Regulation (DS-GVO), the Bremen Implementation Act on the EU General Data Protection Regulation (BremDSGVOAG) and the Bremen University Law (Section 11 BremHG) and the Telemedia Act (TMG) apply.

The following contains details of how data is collected, the extent and purpose of data collection, and how the personal data submitted are used. Any data you submit will neither be published by us nor without authorization passed on to third parties.

1. Data collection and processing when using the Internet
All visits to our websites are automatically recorded in a log file by our web server. This data is saved separately from any other data you may provide when using our offers. It is not possible for us to attribute these data to any individual person. This data is used solely in anonymized form for the statistical evaluation of our web offer with AWStats, and is deleted afterwards. The legal basis for the temporary storage of data and log files is Article 6 section (1) item (f) DS-GVO.

The data collected are as follows:
The IP address of the accessing computer (only in the event of fault, otherwise anonymous)
Date and time of access
Access method/function chosen by accessing computer
Name and URL of the downloaded file
Quantity of data transmitted
Access status of web server (file transmitted, file not found, command not carried out etc.)
URL from which access is initiated

The log-in for gaining access to protected areas is sometimes recorded in order to identify attempts at misuse and password attacks. No data whatsoever is saved that may be used to develop personal profiles on user behaviour.

Except for the very unlikely event of directly accessing the Typo3 Backend-Login page, visitors of the website www.icrs2020.de will not get in contact with any cookies.

2. Use and disclosure of personal data
When using our website, it is usually not necessary to submit any personal data. However, in order for us to provide some of our services (registration to ICRS 2020 for example) it may well be necessary for us to ask for personal data.

Any personal data you may submit will be used solely for the mentioned purpose and only to an extent that is absolutely necessary. No personal data whatsoever shall be disclosed to third persons without the express prior consent of the user.

Personal data that you provide to BTZ - Bremer Touristik-Zentrale in connection with your registration are processed electronically and are used exclusively for processing of registration and for customer service purposes. Your data will not be disclosed to third parties. Your attention is expressly drawn to the data subject's right of objection pursuant to section 28 (4) of the German Data Protection Act. Your contact information may be used to contact you if necessary.

Please be aware that due to the nature of this scientific conference website, personal information (e.g. contact information for papers and presentations) is likely to appear in the functioning of this site such as session schedules and abstract citations, as well as in ICRS 2020 publications such as meeting programs and books of abstracts.

Submitted data is saved in a data base that can only be accessed by website administrators. We point out, however, that we are entitled in individual cases and on the order of the competent bodies to provide information on collected data for law enforcement purposes, to aid the police forces of the Länder in the prevention of risks and the Federal Intelligence Service in fulfilling the statutory duties of the constitutional protection authorities of the Federal Government and the Länder (legal basis Article 6 section 1 item c DS-GVO).

3. Safety
The technical and organizational safety measures we apply to protect collected data, from being accessed by unauthorized third parties are kept constantly up to date and meet the strictest requirements. All personal data submitted to us will be transmitted in encrypted form. We point out, however, that data transmission via the Internet (for example, when communicating by email) may be vulnerable security wise. There is no complete protection from the data being accessed by third parties.

4. Links to other providers
Our web pages may contain links to other providers. We expressly point out that the present statement on data protection policy applies solely to the website maintained by the ICRS 2020 Conference Secretariat on the web server of the University’s Zentrum für Netze. We have no influence over whether or not other providers respect the mandatory data protection requirements.

5. Rights of the Data Subject
Insofar as the University of Bremen processes the personal data you provide, you, as the person affected, are entitled in accordance with DS-GVO to the following rights:

I. Right to information (Article 15 of the DS-GVO)

You may request confirmation as to whether personal information concerning you is being processed by us. If such processing is undertaken, you can request the following information on:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data being processed;

(3) the recipients or the categories of recipients to whom personal data concerning you have been disclosed or are still being disclosed;

(4) the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration;

(5) the existence of a right to rectification or erasure of personal data concerning you (right to be forgotten), a right to restriction of processing by the controller or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) all available information on the source of the data if the personal data is not collected from the data subject;

(8) the existence of automated decision-making including profiling under Article 22 (1) and (4) of the DS-GVO Regulation and, at least in such cases, meaningful information on the logic involved and the scope and intended impact of such processing on the data subject.

You have the right to request information about whether your personal information has been communicated to a third country or an international organization. In this connection, based on the guarantees contained in Article 46 DS-GVO you can request to be informed of any such transmission of information.

If your personal data is processed for scientific, historical or statistical research purposes, the right of access may be limited to the extent that it is likely to render the research and statistics purposes impossible or seriously impair it, and the restriction is necessary for the purposes of research and statistics.

II. Right to rectification (Article 16 of the DS-GVO)

You have a right to rectification and / or completion vis-à-vis the controller if the personal data processed is incorrect or incomplete. The controller must make the correction without delay.

III. Right to limit processing (Article 18 of the DS-GVO)

You may request the restriction of the processing of your personal data under the following conditions:

(1) if you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal information;

(2) if the processing is unlawful and you refuse to have the personal data deleted and instead demand the restriction of the use of the personal data;

(3) if the controller no longer needs the personal data for the purposes of processing; However, you need these to enforce your exercise or defense of a legal claim, or

(4) if you have objected to the processing pursuant to Article 21 section 1 DS-GVO and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may be stored only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural person or for reasons of major public interest on the part of the European Union or a Member State. If the processing of your data in accordance with the a.m. conditions is restricted, you will be informed by the controller before the restriction is lifted.

If your personal data is processed for scientific, historical or statistical research purposes, the right of access may be limited to the extent that it is likely to render the research and statistics purposes impossible or seriously impaired, and the restriction is necessary for the purposes of research and statistics.

IV. Right to cancellation (Article 17 of the DS-GVO)

a) Obligation to delete
You may require the controller to delete your personal information without delay. The controller is then obliged to delete this data immediately, provided one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent to which the processing pursuant to Article 6 section (1) item (a) or Article 9 section (2) item (a) DS-GVO referred and there is no other legal basis for processing.

(3) You submit a protest pursuant to Article 21 section 1 DS-GVO against the processing and there are no legitimate overriding reasons for the processing, or pursuant to Article 21 (2) DS-GVO you submit a protest about having your personal data processed.

(4) Your personal data have been processed unlawfully.

(5) The deletion of personal data concerning you shall be required to fulfill a legal obligation under EU law or the law of the Member State(s) to which the controller is subject.

(6) The personal data concerning you were collected in relation to information society services offered pursuant to Article 8 (1) of the DS-GVO.

b) Information to third parties
If the controller has made the personal data concerning you public and is in accordance with Article 17 (1) under obligation to have it erased, taking due account of the technology available and the implementation costs, including appropriate technical measures he/she is to inform the data controllers who process the personal data that you, the affected person, have requested all links to such personal information or copies or replications of such personal information to be deleted.

c) Exceptions

The right to erasure does not exist if the processing is deemed necessary

(1) to exercise the right to freedom of expression and information;

(2) to fulfill a legal obligation required by the law of the European Union or of the Member States to which the controller is subject, or to carry out a task which is in the public interest or in the exercise of official authority conferred on the controller;

(3) for reasons of public interest in the field of public health pursuant to Article 9 (2) item (h) and (i) as well as Article 9 (3) DS-GVO;

(4) for archival purposes of public interest, scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) of the DS-GVO, in so far as the law referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of such processing, or

(5) to assert exercise or defense of legal rights.

V. Right to information (Article 19 of the DS-GVO)

If you have declared your right of rectification, erasure or restriction of processing to the controller, he/she is obliged to notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You shall have a right vis--vis the controller to be informed about these recipients.

VI. Right to data portability (Article 20 DS-GVO)

You have the right to receive personally identifiable information about you provided to the controller in a structured, commonly used machine-readable format. Moreover, you have the right to transfer this data to another person without hindrance on the part of the controller, provided that

(1) the processing is based on a consent pursuant to Article 6 section (1) or Item (a) DS-GVO or Article 9 section 2 item (a). DS-GVO or on a contract pursuant to Article 6 section (1) item (b) DS-GVO and

(2) the processing is done by automated means.
In exercising this right, you also have the right to have your personal data transmitted directly from one controller to another, insofar as this is technically feasible. Freedoms and rights of other persons may not be affected.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

VII. Right to object (Article 21 DS-GVO)

(1) You shall have the right at any time, for reasons arising from your particular situation, to protest against the processing of your personal data based on Article 6 section (1) item (e) or (f) DS-GVO ; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless he/she can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of establishing, exercising and defending legal claims.

(2) Regardless of Directive 2002/58 / EC, you have the option to exercise your right of objection by means of automated procedures using technical specifications in relation to the use of information society services.

(3) If your personal data are processed for scientific, historical or statistical research purposes, you shall have the right, for reasons arising from your particular situation, to object to processing for scientific or historical research purposes or for statistical purposes pursuant to Article 89 DS-GVO. Your right of objection may be limited insofar as it is likely to render impossible or seriously affect the realization of research and statistics purposes and the restriction is necessary for the fulfillment of tasks in the public interest.

VIII. Right to revoke data protection consent (Article 7 (3) DS-GVO)

You also have the right to revoke a possibly given data protection consent form at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation. For this purpose and for further questions on the subject of personal data, you can contact the above addresses as well as by email to the following address: content@uni-bremen.de.

IX. Automated decision in individual cases including profiling (Article 22 DS-GVO)

You shall have the right not to be subject to any decision based solely on automated processing, including profiling, which will have legal effect or affect you in a similar manner. This does not apply if the decision

(1) is required for the conclusion or performance of a contract between you and the controller,

(2) is permitted by European Union or Member State legislation to which the controller is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and legitimate interests, or

(3) with your express consent.

However, these decisions must not be based on special categories of personal data pursuant to Article 9 (1) DS-GVO, unless Article 9 (2) item (a( or (g) DS-GVO applies and reasonable measures have been taken to protect the rights and freedoms as well as your legitimate interests. With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to uphold your rights and freedoms and your legitimate interests, including at least the right to obtain the intervention of a person by the controller, to explain his/her own position and be heard.

X. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State where you have your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you constitutes a breach of DS-GVO. The supervisory authority to which the complaint is submitted shall inform the complainant of the ongoing status and outcome of the complaint.

6. Validity of this data protection notice
By using our website, you agree to your data being used in the aforementioned manner. This data protection notice shall be deemed to have immediate effect and supersedes all previous notices.

More information on data privacy regulations for this website can be found here:

http://www.uni-bremen.de/en/data-privacy.html